Try These 5 Dispensary Software Tips to Save Big!

February 16, 2021

So you opened a dispensary - congratulations, that’s exciting stuff!

Now you need an integrated system that works with your dispensary POS system, so you can stay compliant, while performing all the other workforce management tasks needed to run a great dispensary.

With any type of customer facing operation, running a successful business means carefully tracking labor costs and sales data, but wouldn’t it just be easier to integrate both systems together into one seamless solution? (Yes, yes it would)

Ease of use, and the ability to stay compliant is the reason that more and more, businesses are turning to automated, integrated solutions to schedule and manage their staff and track sales. Integrating your POS system with your HR management, scheduling software and payroll can save you valuable time and money by streamlining your operations, centralizing your data, and avoiding inconsistencies and mistakes.

In this article we will break it down for you - here are 5 ways an integrated POS and scheduling solution can benefit your business:

1 - It helps you enforce set schedules.

In order to run a smooth and efficient business, you want to make sure your set schedule is closely followed and that you’re only paying employees for the time they actually worked.

Time theft and “buddy punching” (which occurs when one employee clocks in for another employee before they arrive) represent major threats to your bottom line.

The right time-and-attendance software can help you enforce your set schedule, prevent early clock-ins, and make sure your employees show up work-ready and on time with features like camera time attendance and geo-fenced mobile time tracking.

The best part (can you guess it?) is yes, it can integrate with your POS system, saving you from manually calculating hours when it comes to payroll, or manually punching staff members in. 

2 -  Built-in alerts help you stay compliant.

Staying up to date on regulations and compliance rules can be complicated and time-consuming, especially in an industry that’s as heavily regulated as cannabis.

Integrating your POS with your workforce management and payroll system allows you to keep a close eye on break violations, overtime, split shift premiums, daily minimum pay requirements, statutory holiday pay, and other labor compliance issues.

With a system like KayaPush, you can set customized alarms that will keep you informed and help ensure you’re operating in compliance with all relevant labor laws, incase employees are going into overtime, or an employee needs their licenses renewed.

3 - Make smarter scheduling decisions, with an integrated system.

When you integrate your systems, you basically become a scheduling genie. 
Well, not really, but integrating your systems will help you with scheduling the right people to work at the right times. 

This can have a major impact on the success and profitability of your business.
Having your sales data and labor cost information available to you helps you make informed decisions and takes the guesswork out of scheduling, it can also help prevent you from scheduling employees into overtime.

KayaPush’s easy-to-use scheduling software saves you valuable time and money by funnelling your historical sales data from your POS system and automating sales forecasting, giving you the information you need to make smart scheduling decisions.

4 - Automation makes payroll quick and easy.

Software that automates the process of calculating hourly pay, stat holiday pay, premium pay like overtime, and federal and provincial or state taxes saves you hours of work and potentially thousands of dollars.

By automating the process of running payroll, you eliminate the need for manual calculations, which always involves the risk of human error.

KayaPush integrates seamlessly with most dispensary POS systems, to allow you to easily incorporate accurate transactions and sales totals and forecast daily sales based on previous data. That brings us to our next point, and the real kicker.

5 - Real-time reporting keeps you in-the-know.

You can’t make smart business and business decisions if you don’t have accurate, up-to-date information.

KayaPush integrates with POS systems from many unique industries to deliver timely, comprehensive labor and sales reports that will save you valuable time and money and help you schedule smarter.

You can also set up notifications, emails, or text alerts for key performance indicators such as when labor or sales percentages exceed a certain threshold. This automated reporting helps you stay in-the-know without spending hours on end manually crunching numbers.

Best of all, integrating your workforce management and payroll system with your POS allows you to run labor vs sales reports all from the same place. So you can know your numbers, and make smart choices because of it.

An integrated POS and HR solution you can count on.

When you invest in technology, you expect it to make your life easier and simpler. When you run software programs designed to simplify your operations, and they don’t communicate with each other as expected, you run the risk of mistakes, inconsistencies, and potentially hours of sifting through data trying to figure out what went wrong.

an integrated system designed to work seamlessly with your cannabis POS system, allowing you to easily pull in transactions, run payroll, and schedule employees in one simple and easy-to-access location. With seamless integration, convenient channels of communication, and automation that works for you, you can spend less time crunching numbers and more time making decisions.

integrated system

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February 2021


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“KayaPush has it all in one platform where you can kind of build what you need. Especially as a start-up, that’s important to us to be cost-friendly. You have the best price for what you’re offering. ”

-Marry Ann from Riverside Wellness-

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