7 Easy Ways to Simplify Your Dispensary Payroll
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Onboarding without the headache
“The onboarding process for employees is much easier, and having everything live in one centralized location helps us stay compliant.”
— Jason Edgar, Director of Operations at Sessions Cannabis
Spend less time scheduling
"Employees love that they can see their schedules, trade shifts, and access important documents at the push of a button"
— Jazz, owner of Sativa Bliss Cannabis.
Smooth and quick payroll
"KayaPush is a lifesaver [because of its] ability to save on costs and have payroll done in a smooth way[Saves $1,500-$2,000 per month on payroll and bookkeeping fees]."
— Jazz, Owner of Sativa Bliss Cannabis
We integrate with industry leading POS systems
- KayaPush imports live and historical sales data from Treez POS to enhance labor cost management and operational efficiency.
- Treez POS data integrates into KayaPush, empowering precise scheduling, cost analysis, and decision-making.
- KayaPush's scheduler displays sales insights, labor costs, and labor forecasts leveraging Treez's historical sales data.
- Heat maps visualize sales trends by time of day, optimizing staffing and operational strategy.
- The Enterprise Dashboard consolidates sales and labor data across locations, enabling accurate forecasting and comparisons.
- KayaPush imports live and historical sales data from Dutchie POS to enhance labor cost management and operational efficiency.
- Dutchie POS data integrates into KayaPush, empowering precise scheduling, cost analysis, and decision-making.
- KayaPush's scheduler displays sales insights, labor costs, and labor forecasts leveraging Dutchie's historical sales data.
- Heat maps visualize sales trends by time of day, optimizing staffing and operational strategy.
- The Enterprise Dashboard consolidates sales and labor data across locations, enabling accurate forecasting and comparisons.
- Import live and historical sales data to enhance labor cost management and operational efficiency
- Integrate your data to empower precise scheduling, cost analysis, and decision-making.
- Display sales insights, labor costs, and labor forecasts in your scheduler - leveraging Cova's historical sales data
- Heat maps visualize sales trends by time of day, optimizing staffing and operational strategy
- The Enterprise Dashboard consolidates sales and labor data across locations, enabling accurate forecasting and comparisons
- Import live and historical sales data to enhance labor cost management and operational efficiency
- Integrate your data to empower precise scheduling, cost analysis, and decision-making
- Display sales insights, labor costs, and labor forecasts in your scheduler - leveraging BLAZE's historical sales data
- Heat maps visualize sales trends by time of day, optimizing staffing and operational strategy
- The Enterprise Dashboard consolidates sales and labor data across locations, enabling accurate forecasting and comparisons
- KayaPush imports live and historical sales data at a granular level, as well as tips, from Flowhub POS to enhance labor cost management and operational efficiency.
- Flowhub data integrates into KayaPush, empowering precise scheduling, cost analysis, and decision-making.
- KayaPush Scheduler displays sales insights, labor costs, and labor forecasts leveraging Flowhub's historical sales data.
- Heat maps provide visuals of sales trends by time of day, optimizing staffing and operational strategy.
- Enterprise Dashboards consolidate sales and labor data across locations, enabling accurate forecasting and comparisons.
Meet KayaPush, your new best bud!
- "Support is very easy to contact and helpful when dealing with."
- "It's clear and easy to use and makes running payroll a breeze. Scheduling is incredibly easy."
- "Love that it is easy to learn and use with lots of useful tools."
We'll let our buds do the talking
7 Easy Ways to Simplify Your Dispensary Payroll
Table of contents
Running a cannabis dispensary often comes with its own unique set of challenges. Balancing inventory, compliance, and keeping up with customer needs can be tough to handle. Add payroll to that, and it’s easy to feel stretched thin. With an average turnover rate of 55% in the cannabis industry, it’s more important than ever to provide on-time and accurate pay to keep your staff satisfied and your business running like a well-oiled machine. Simplifying your payroll can be a game-changer, and KayaPush is here to lend a helping hand.
Dispensary Payroll Basics
For your dispensary to run smoothly, understanding payroll fundamentals is key. Here’s a quick overview to get you started.
- What Is Dispensary Payroll? Dispensary payroll involves managing employee salaries, wages, deductions, and records of hours worked and taxes paid.
- How Much Should Payroll Cost? Labor costs typically account for around 20-30% of a dispensary’s total sales, but this can vary based on factors like the size and location of the business.
- How Long Does Payroll Take? Without automated systems, processing payroll can take 2-5 hours per pay period. It may take longer if your business has more employees or a more complex payroll structure.
- Can Payroll Be Automated? Absolutely! Automating payroll can save you time and money, and reduce errors. With KayaPush, you can complete payroll in as little as 10 minutes, freeing up to 6 hours per week for other dispensary tasks.
How Can I Simplify My Dispensary’s Payroll?
Managing payroll for a cannabis dispensary can be a daunting task, given the industry’s specific regulations and compliance requirements. However, dispensary payroll doesn’t have to be difficult and time-consuming. Below, we've outlined 7 tips to simplify and streamline your dispensary payroll, freeing up your time for other important tasks.
1. Automate Payroll Calculations
Spend less time crunching numbers and more time focusing on growing your business. Automating your dispensary’s payroll allows you to take care of payroll calculations with just a few clicks, saving you time and money while still ensuring compliance. Here’s what you can automate with payroll software like KayaPush:
- Tracking employee work hours
- Setting pay rates based on roles and hours worked
- Producing accurate payslips
- Withholding taxes according to local laws
- Calculating benefits like health insurance
- Depositing payroll funds directly into employee accounts
- Overseeing employee leave, vacation, and overtime
- Managing bonus distribution
KayaPush’s automated payroll software handles all of the numbers for you – from calculating wages and overtime to taxes and deductions. Achieve payroll accuracy and efficiency with minimal effort.
2. Prioritize Compliance
The cannabis space is a highly regulated industry and compliance can make or break your business. Making sure that your dispensary is compliant with labor laws, tax codes, and industry-specific regulations is essential for both avoiding costly penalties and maintaining your reputation. However, researching the applicable labor laws and tax codes for dispensary payroll can be time-consuming and confusing. KayaPush’s HR+ weeds out compliance hassles by providing on-demand personalized HR advice and customized employee handbooks. We aim to make HR as easy as possible for you, so you have time to focus on growing your business.
3. Time Track With Technology
For precise and efficient time tracking, biometrics and geo-fencing are top-tier. Biometrics, such as facial recognition or fingerprint scans, prevent “buddy punching,” while geo-fencing ensures that employees can only clock in and out within a certain radius of the workplace. These technologies are fully integrated into KayaPush’s time tracking solution, making it a breeze to manage employee clock-ins and clock-outs.
4. Leverage and Integrated Solution
Streamline your dispensary operations with an integrated system that connects your point-of-sale, payroll, and HR. Having all of these systems connected with each other allows you to access sales vs. labor reports in real time to optimize scheduling with no manual data entry required. KayaPush’s solution integrates with a range of partners in the dispensary industry, transforming how you handle people management.
5. Outsource Your Payroll
It can be expensive to keep an in-house payroll accounting team, especially for a small dispensary. With cannabis accountants charging between 2-4% for every million dollars in forward revenue, it can cost you tens of thousands of dollars each year. Outsourcing your payroll can help you reduce or even eliminate in-house payroll staff, streamlining your operations and saving you money.
If you’re looking for personalized HR advice at a fraction of the cost, KayaPush’s HR+ might be just what you need. Get on-demand support from HR experts to help you stay compliant and keep your payroll accurate.
6. Use a Dispensary Payroll System That Supports Multiple Locations
There’s no doubt that running multiple dispensary locations can be much more challenging than just running one. KayaPush’s system simplifies payroll management by centralizing data, automating tasks, and ensuring consistent compliance across all your locations. Here's how it streamlines multi-location operations:
- Centralized Reporting: Generate reports quickly with payroll information for all locations on a single platform and analyze performance metrics across the entire business.
- Increased Transparency: Allows easy access to payroll information for the management team with consolidated data across all locations.
- Boosted Efficiency: Reduce manual data entry, generate instant reports, and minimize errors, saving you time and money.
- Accurate Management of Benefits and PTO: Eliminate manual data entry by effortlessly tracking paid time off and overtime for employees working at multiple locations.
- Simplified Compliance: Ensure compliance with local and federal regulations across all locations, avoiding costly penalties.
KayaPush consolidates each location’s data in one place, making everything you need just one click away.
7. Maintain Transparencey About Payroll
Building trust with your employees is a key part of fostering a positive work environment. Maintaining transparency about topics like payroll processing, tax deductions, and bonus calculations helps your employees fully understand their paychecks. As part of onboarding, explore these topics and include them in your employee handbook for employees to reference in the future. Setting clear expectations allows you to start building trust with your employees from day one.
Light Up Your Dispensary Payroll With KayaPush
If you’re looking to simplify your dispensary payroll, automating and outsourcing can help you save time and money. With KayaPush’s automated solution, you can cut your payroll processing time to just 10 minutes per week, saving an average of 312 hours annually. But KayaPush goes beyond payroll – it optimizes all HR functions, including hiring, onboarding, scheduling, and time tracking. Book a demo with us today to discover the possibilities of strain free HR.
